Academic Records

Current Calendar
2023-2024
Past Terms
The University of Arkansas at Pine Bluff records all courses and grades transferred from regionally accredited four-year colleges and/or universities as received. A maximum of 78 hours is accepted from regionally accredited two-year colleges.
Transfer credits are calculated in the hours attempted and earned. The University maintains a transfer grade point average and an institutional (UAPB) grade point average in calculating the overall cumulative grade point average. The cumulative grade point average is used for undergraduate honor distinctions upon graduation, athletic eligibility, and membership requirements for joining a sorority, fraternity and other social or service organizations.
Grades earned at UAPB may be used to replace a grade deficiency acquired at a former institution based upon similarity of course content and comparability. All attempts at the course will remain on the transcript, but only the highest grade will be used to calculate both credit and GPA. The first attempt(s) and the grade earned will be recorded on the transcript with a notation indicating “same as (Course name) and term repeated”.
The University of Arkansas at Pine Bluff participates in the Arkansas Course Transfer System (ACTS) provided by the Arkansas Department of Higher Education. The ACTS system is a post-secondary education resource service that provides comparable course information to facilitate student transfer within Arkansas public colleges and universities. Comparable courses within ACTS are guaranteed to transfer for full credit to any Arkansas public institution. Students may use the ACTS database to obtain faculty-generated comparable course information for a number of courses offered at public institutions in Arkansas.
Follow the instructions given.
- If the report lists a course, the course is guaranteed to transfer if UAPB has a comparable course.
- If the report states “No Comparable Course,” the course is not guaranteed to transfer. Contact the Registrar’s Office for further information as it is possible that the course will not transfer.
- Transferability of courses taken prior to January 1, 2007, is at the discretion of UAPB per the Arkansas Department of Higher Education.
Any course taken for credit at another regionally accredited institution while a student is enrolled at UAPB must have prior written permission of the student’s advisor, department chair, and dean in order for that credit to be accepted toward the fulfillment of degree requirements. A student cannot transfer credit earned at a junior or community college beyond the sophomore year. An exception may be granted if a student lacked a subject in the freshman or sophomore year. Permission from the advisor, department chairperson and dean will be required.
The Request for Concurrent Enrollment or Transfer of College Credits form (AA Form 12) must be completed by academic departments and submitted to the Registrar’s Office for acceptance and awarding of credits. Concurrent transfer credits must not exceed university course load limitations in accordance with academic load standards per term.
Act 182 of 2009 was repealed and incorporated in Act 747 of 2011. Under Act 747, a student may complete a generic Associate of Arts degree, or a 60-semester credit hour state minimum core curriculum that will transfer fully to the bachelor’s degree. To facilitate transfer, the Academic Affairs Officers and ADHE agreed that the Associate of Arts degree and the 60-credit hour state minimum core would be the same curriculum. Associate (transfer) degrees earned prior to January 2010 do not come under the direction of ACT 182 of 2009 or ACT 747; therefore, institutional discretion will be used in considering the comprehensive transfer of these degrees. Guidelines for associate degrees that are fully transferable can be found at www.adhe.edu.
In accordance with ACT 747, the University of Arkansas at Pine Bluff will not require additional general education and institutional required courses beyond the state minimum core. To compensate for the differential in the minimum hours (3 to 10 hours) required for degrees, the University will require junior/senior level electives at the discretion of the department in which the student is majoring and in consultation with the student. The electives must be entered on the student’s official degree plan at least two semesters prior to the anticipated date of graduation. Students may elect to take the lower-level courses at their discretion.
- Transferability refers to the conditions under which the University accepts credit from other post-secondary institutions for inclusion in the student’s record. The Office of Registrar is responsible for determining transferability.
  Equivalency entails equating transfer credit, both in hours and content, to University of Arkansas at Pine Bluff course requirements. Lower level equivalencies are generally determined by the Registrar’s Office, upper level equivalencies are generally determined by the departmental major.
  Applicability of credit toward a degree refers to the prerogative of the academic divisions to count specific credit toward the fulfillment of a student’s degree requirements. The student’s major department is responsible for determining applicability within University policies in conjunction with the Registrar’s Office.
- Transfer credits are posted and equated by the Registrar’s Office in conjunction with academic departments. Generally, the Registrar’s Office equates by assigning course-to course equivalencies, general education equivalencies, and core/elective courses that are equivalent to UAPB courses. This initial equate is done to facilitate timely advisement and the applicability of transfer credits to the degree audit. This process helps to ensure that students do not repeat courses unnecessarily. Departments also submit transfer equivalencies on substitution forms to the Registrar’s Office. For courses that cross academic disciplines, both departmental approvals are required to award the course equivalent substitution. It is important to note that UAPB will give no more credit for a transfer course than is given at UAPB for the equivalent course. All work transferred from two-year institutions is considered lower division. However, some two-year college courses may meet the intent of specific upper division courses at UAPB.
- For graduate programs, the appropriate school has the responsibility for the evaluation and awarding of transfer credits within transfer credit hour guidelines per program.
Arkansas Course Transfer System (ACTS)
Golden Gateway Portal
Course Schedules
If for any reason you need to leave a class you registered for, you can withdraw. There are certain steps that need to be taken to get it done. Please note that withdrawals cannot be done via Web-Advisor after the close of registration.
If you need to withdraw from the University of Arkansas at Pine Bluff for any term or summer session (drop all of your courses), the following steps must be taken:
On campus students:
1. Stop by the Student Success Center in Caldwell Hall, room 209 to complete an Official Withdrawal Form.
2. Complete the Withdrawal Exit Survey
Off campus students:
1. View your financial aid account summary through Web-Advisor, so you will be aware of any pending balances if applicable.
2. Call the financial aid office or your financial aid counselor 870-575-8302, if you have questions or concerns about how your withdrawal will affect your future financial aid eligibility.
3. Email or fax a statement to the Student Success Center containing the following information:
  - Request to be withdrawn for the specific term (e.g., fall 20xx, spring 20xx, Summer I 20xx) and reason
  - Course Title(s)
  - Course Number(s) and Section(s)
  - Instructor(s)
  - Your UAPB ID Number
  - Your UAPB E-mail Address
  - Your Signature and Current Date (Specifically Required)
  - Complete the Withdrawal Exit Survey
For more information, contact:
Student Success Center
870-575-4615 (Fax)
870-575-8366 (Phone)
870-575-8368 (Phone)
You can request your transcript one of two ways:
Online
For your convenience, you can request your transcript on-line (via our third-party vendor Credentials Solutions) and pay with a credit card or debit card. This is the only way to send electronic transcripts for students who attended Fall 1993 and after.
Request your transcript online.
In Writing
Please send a written request containing your social security number OR UAPB ID#; date of birth; year of graduation OR last term of attendance; any former names used; and the address of the recipient. The fee is $4.00 per copy.
Our mailing address:
Academic Records
1200 North University Drive, Mail Slot 4983
Pine Bluff, AR 71601
PLEASE NOTE: You cannot order transcripts using e-mail, fax, or the phone. Also, for any transcripts that will need to be mailed out via 1st class mail, such transcripts will usually leave our office within 2 to 3 business days from receipt of your order, with delivery time according to USPS standards (so please plan accordingly).
For students currently or recently enrolled, you may access your Golden Gateway account for unofficial transcripts and grade reports by term. If you have any questions regarding the information above, please call one of the transcript processors for assistance. 870-575-7169 or 870-575-7220.
Enrollment Verification Request
Tuition Management System
Guidelines and Policies
Catalog of Academic Policies

Office of Academic Records

Welcome

The primary purpose of the Office of Academic Records/Registrar’s Office is to provide support services to students, faculty, and staff in an efficient, principled, and judicious manner. Responsibilities and activities in these support services include, but are not limited to, registration management, degree auditing, certification of enrollment and degree attainment, withdrawal of students from classes, transcript processing, academic records maintenance, graduation processing and clearances, maintenance of demographic and course data, publication of the course schedule, publication of the academic calendar, and fulfillment of data requests. We provide students with the following services designed to assist them while matriculating at the University and thereafter.

We are guided by the Federal Educational Rights and Privacy Act (FERPA) to ensure that confidentiality of the academic records that we maintain is not abridged. For more information read the Guidelines Pertaining to Confidentiality of Student Records. View the Guidelines

Using Golden Gateway Student Self Service

Students are encouraged to fully access all on-campus and web resources offered by the University. Golden Gateway is your path to e-knowledge! Access to UAPB student e-mail and Golden Gateway is available 24/7. A free UAPB student email and Golden Gateway account is created for all students currently enrolled. Using Golden Gateway, a student may:

Register for course sections including Add/Drop during registration periods (provided there are no holds on the student account that will prevent registration).
View Grades and Grade Point Average by Term. (The University does not mail grades.)
View an unofficial transcript
View a Program Evaluation (Degree Audit/Academic Progress)
View Class Schedules
Access links to other important information

Contact Us

Office of Academic Affairs
Administration Building, Room 109
Aretha Lacefield, Registrar
lacefielda@uapb.edu
870-575-8491

Assistant Registrars. Specialists, and Administrative Support Staff
Tiffany Boyd
Laqueta Green
Monica Ivy
LaPorshe’ Scott

Hours
Monday, Tuesday, Wednesday, and Friday | 8:00 AM – 5:00 PM
Thursday | 8:00 AM – 4:00 PM (Staff Development Day)