Essential Functions:

• Establish and maintain the general ledger accounts to ensure the accuracy and integrity of the financial data.
• Perform monthly reconciliations of cash and other balance sheet accounts, as well as prepare written analysis of budget variances if/when requested.
• Prepare interim (monthly and quarterly) and annual performance (financial) reports in a format that will assist management in the projection of year-end revenues and expenditures, as well as, make informed and timely decisions.
• Prepare, review and post journal entries.
• Maintain spreadsheets and perform general ledger imports for interdepartmental charge-backs, claim on cash, due to/due from accounts and fringe benefits.
• Perform various general ledger accounting functions as assigned.
• Work closely with internal and external auditors during year-end.
• Participate in and take the initiative to increase the use of information technology to improve the overall productivity and quality of output in the department.

Cash Flow:

• General Ledger Accounting monitors and facilitates the flow of funds through all the University depository accounts.
• This office is also responsible to maximize all invested funds while at the same time providing adequate liquidity to sufficiently meet the University’s monetary commitments.

Investments/Endowments

• Monitor and reconcile the University’s Endowments.
• All endowment funds are invested through managers.
• Fund managers are monitored continuously to ensure that funds are invested according to University guidelines, adequate liquidity is maintained, and total return is maximized.
• Reconcile investment/endowment accounts.
• Monitor and reconcile bond trustee accounts.

Contacts:

Felecia Burns
Assistant Controller
burnsf@uapb.edu
870-575-8134

Wuanita Trotter
Accountant I
trotterw@uapb.edu
870-575-8281

Cheryl Waddell
Accountant I
waddellc@uapb.edu
870-575-8267

Beverly Williams
Fiscal Support Analyst
williamsby@uapb.edu
870-575-8268

Accounts Payable

The mission of the Office of Accounts Payable is to pay bills and reimburse employees in a timely and accurate manner while adhering to University policy, state law, and federal regulations. Our office also provides on-going education of policies and procedures to the University community and vendors.

• The primary responsibilities of this unit are to:Determine the validity of claims submitted to the University*
• Print all checks for payment such as agency fund withdrawals, debt service (including capital leases, loan payments, and plant funds), payroll related deductions, operating expenses (including utilities, supplies, and equipment), private gifts, refunds, stipends and travel reimbursements.
• Prepare and distribute required tax reporting documents.

*Payments are not processed unless there is money legally allocated for such payments and until Accounts Payable has been presented with an invoice that has been signed by the requesting department.

Staff:

Traci Childress – Accounts Payable Supervisor
Sharon Shavers – Fiscal Support Specialist
Kewonna Taylor – Fiscal Support Specialist
Patty Dyer – Fiscal Support Specialist

The Cashier’s Office serves the public, student body, University employees and departments and is responsible for receiving, recording, and depositing all monies into the appropriate university accounts.   The Cashier’s Office works in conjunction with Student Financial Services to process payments on student accounts. This Office also distributes refunds on student accounts, oversees credit card processing for the University, petty cash funds, returned checks, and other banking requirements.

Business Hours:
Monday thru Friday
8:15 a.m. – 4:00p.m.